Updated: November 4, 2025
Temporary Suspension of the Online Certificate Application System
Due to the revision of certificate issuance fees, system maintenance for the Online Certificate Application System will be conducted during the following period.
The system will be temporarily unavailable during this time.
System Maintenance Period:
From Tuesday, November 4, 2025 to Wednesday, November 5, 2025 at 12:00 PM
*The maintenance period may be extended or shortened depending on the circumstances.
*Please note that the revised issuance fee will apply to applications submitted on or after Wednesday, November 5, 2025, following the completion of maintenance.
Revision of Certificate Issuance Fees
Kyutech has decided to revise the fees for issuing various certificates to alumni and former students due to rising operational costs and recent price increases.
Certificates will continue to be issued at no charge to current students.
Please note that this revision does not affect the system usage fee.
| Effective Date | Wednesday, November 5, 2025 |
| New Issuance Fee | 700 yen per copy. |
We appreciate your understanding and cooperation.
Current Students
● There are no fees for issuance or system usage.
● Actual postage and related fees will be charged.
● Certificates of Student Status, Transcripts, Certificates of Expected Graduation (*only for final-year students), and Student Discount Certificates (GAKUWARI) are issued at the automatic certificate machines on each campus.
Alumni and Others
1.Applicable Persons
● Alumni, Withdrawn students and others (including non-regular students)
● Persons who have been awarded a doctoral degree without completing a doctoral course
*Excluding current students (including non-regular students) at the time of application.
2.Issuance Fee, System Usage Charge
● Issuance fee:700 yen (per copy)
● System usage charge:300 yen (per application)
*System usage charge includes regular return postage. Additional charges apply for express mail and overseas postage.
*Please refer to the "Important Notes Concerning Applications" before submitting your application.
3.Shipping Date
● The certificate will be shipped approximately one week after the business day following the completion of application, the certificate will be shipped when it is ready.
*Certificates of Graduation and Completion ( in Japanese and both in Japanese and English), and Transcripts in Japanese will be shipped approximately three days after the business day following the completion of the application.
"*However, for those who graduated in 1987 and before, Transcripts will be shipped approximately one week after the business day following the completion of the application.
[Office Hours]
Mondays to Fridays : 8:30 a.m. – 5:15 p.m.
[Holidays]
・Saturdays and Sundays
・National Holidays (Please check the Japanese calendar in advance)
・New Year Holidays (Dec. 29 - Jan. 3)
・Summer Holidays (Aug. 13 for 3 days excluding Saturday and Sunday)
*Please click here for more shipping information.
Types of Certificates
1.Sample Certificates
●Please click the PDF in Sample certificates section.
*For sample purposes, the content may differ from the actual certificate.
*If you have any questions, please contact the respective department in advance.
| Types of Certificates | Applicable Schools / Persons |
For those who enrolled in academic year 2016 and before | For those who enrolled in academic year 2017 and after | Sample Certificates |
|||
|---|---|---|---|---|---|---|---|
| Certificate of Graduation | All schools | In Japanese | In English | Both in Japanese and English | |||
| Certificate of Graduation※1 | All schools | ● |
● Degree stated |
× | × | ● Degree stated |
|
| Transcript | All schools | ● | ● | ● GPA stated |
● GPA stated |
× | |
| Certificate of Enrollment※1 | All schools | ● | ● | × | × | ● | |
| Certificate of Credit Earned※2 | School of Engineering student only | ● | × | ● | × | × | - |
| JABEE Accredited Program Certificate of Completion | School of Engineering | ● | × | ● | × | × | - |
| School of Computer Science and Systems Engineering | ● | ● | ● | ● | × | - | |
| Certificate of Degree | All schools | ● | × | × | |||
| Certificate of Withdrawal | All schools | ● | ● | ● | ● | × | - |
| Other (not listed above)※3 | All schools | ● | ● | ● | ● | × | - |
| Types of Certificates | Applicable Schools / Persons | For those who enrolled in academic year 2016 and before | For those who enrolled in academic year 2017 and after | Sample Certificates |
|||
|---|---|---|---|---|---|---|---|
| In Japanese | In English | In Japanese | In English | Both in Japanese and English | |||
| Certificate of Completion※1 | All schools | ● | ● Degree stated |
× | × | ● Degree stated |
|
| Transcript | All schools | ● | ● | ● GPA stated |
● GPA stated |
× | |
| Certificate of Enrollment※1 | All schools | ● | ● | × | × | ● | |
| Certificate of Degree | *Only for those who enrolled in academic year 2016 and before or those who were awarded a degree after withdrawing with the completion of course requirements. | ● | ● | × | |||
| Certificate of Withdrawal | All schools | ● | ● | ● | ● | × | - |
| Certificate of Withdrawal with the Completion of Course Requirements※4 | *Only for those who have withdrawn with the completion of course requirements | ● | ● | ● | ● | × | - |
| Other(not listed above)※3 | All schools | ● | ● | ● | ● | × | - |
| Types of Certificates | Applicable Schools / Persons | For those who enrolled in academic year 2016 and before | For those who enrolled in academic year 2017 and after | Sample Certificates |
|||
|---|---|---|---|---|---|---|---|
| In Japanese | In English | In Japanese | In English | Both in Japanese and English | |||
| Certificate of Enrollment※1 | All schools | ● | ● | × | × | ● | - |
| Certificate of Credit Earned | All schools | ● | ● | × | × | ● | - |
| Other(not listed above)※3 | All schools | ● | × | ● | × | × | - |
| Types of Certificates | Applicable Schools / Persons | For those who enrolled in academic year 2016 and before | For those who enrolled in academic year 2017 and after | Sample Certificates |
|||
|---|---|---|---|---|---|---|---|
| In Japanese | In English | In Japanese | In English | Both in Japanese and English | |||
| Certificate of Enrollment※1 | All schools | ● | ● | × | × | ● | - |
| Other(not listed above)※3 | All schools | ● | × | ● | × | × | - |
*1 For those who enrolled in academic year 2017 and after, certificates will be issued in both Japanese and English regardless of whether the application is submitted via the Japanese or English section of the application screen.
*2 Such as for First Class Architect , Second Class Architect, Chief Electrical Engineer or Third Class Electric Chief Engineer.For other qualifications, please apply for a transcript.
*3 Please enter details in the comments.
*4 Not a Certificate of Credit Earned.
Important Notes Concerning Applications
Please check the following Important Notes Concerning Applications.
■Application, Payment, Receipt, and Submission of Designated Form
(1)Paid fees, etc., will not be refunded for any reason. Please check with the “contact for inquiries” below if you need to point out anything in the certificate you are applying for. Please inquire using the “contact for inquiries” if anything is unclear.
(2)A credit card is required to make an application. Also, up to ten items can be applied for with a single application. Make multiple applications when applying for the issuance of more than ten items.
Each time, you must apply by sending from an email address and paying system usage charges.
(3)When entering application information on the application system, please upload image data of identification (driver’s license, health insurance card, passport, etc.) via the Internet. Have identification ready in advance.
(4)If you wish to pick up documents at the university counter, select “Receiving at the counter” in the “Receiving” section in the application system. You will be contacted by email or telephone when the certificate is ready.
System usage charges are required even when picking up at the counter.Please bring identification to confirm your identity when picking up at the university counter.
If the documents are being picked up by a proxy, the proxy must present their own identification, a letter of proxy (any format) from the applicant, and a copy of the applicant’s identification.
(5)When it is necessary to issue a certificate using a designated form, please contact the “contact for inquiries” below and send the designated form by post, etc.
(such as certificate of credit acquisition for exemption from the Second class electrical worker written examination).
■Shipping Information
(1)When multiple certificate applicatioins are submitted at once, all certificates will be shipped together based on the one that takes the longest time to issue.
(2)If you wish to send certificates with different issue dates separately, please submit an individual application for each.
(3)If certificates need to be sent to multiple delivery addresses, please submit a separate application for each address.
(4)Certificates are processed in the order applications are received. The shipping date and processing period cannot be expedited.
Please note that the expected shipping date is only a guideline, so be sure to submit your application with plenty of time in advance.
■For those who were awarded a degree after withdrawing with the completion of course requirements
If you were awarded a degree after withdrawing with the completion of course requirements, we are unable to issue a certificate of completion.
If you are in doubt about which certificate you need, please contact the respective department at the bottom of the screen before applying.
■For those who have proceeded from another faculty to the Graduate School of Life Science and Systems Engineering
If you have proceeded from another faculty to the Graduate School of Life Science and Systems Engineering and are applying for a certificate for the faculty and a certificate for the graduate school,
please be aware that the certificates for the faculty and the graduate school will be sent separately.
■Points to Note Concerning Qualifications (School of Engineering Student Only)
Certificates concerning qualified architects, Second class electrical worker and chief telecommunications engineers cannot be issued if the necessary credits have not been obtained.
Paid fees cannot be refunded after an application is made if a certificate cannot be issued due to failure to obtain the necessary credits.
■Official Sealing
If you wish your certificate to be officially sealed, it must be folded.
If the certificate is not folded, it cannot be sealed.
If you wish for the certificate to be officially sealed and have indicated in the remarks field that the certificate issued should be mailed without being folded, the certificate will be shipped without being officially sealed.
How to Apply
Apply using the Online Application System for Certificates below.
*Current students should not apply using this system.
(1) Consent to the “User Agreement” in the link before making your application for issuance of certificates subject to charges.
(2) Important Notes Concerning Applications are also provided on the input form of the application system. Follow the instructions to make your application.
(3) Please be aware that there may be restrictions on operating the application system depending on the model, device, OS, or browser used.
*Personal information obtained in the procedures for issuing certificates will not be used for any purpose other than the issuance of certificates.
Contact for inquiries
| Campus | Phone | |
| School of Engineering, Graduate School of Engineering | Academic Section, Administrative Office, Faculty of Engineering | +81-(0)93-884-3088 |
| School of Computer Science and Systems Engineering, Graduate School of Computer Science and Systems Engineering formerly known as "Graduate School of Information Engineering" | Academic Section, Academic and Student Support Division, Faculty of Computer Science and Systems Engineering | +81-(0)948-29-7512 |
| Graduate School of Life Science and Systems Engineering | Academic and Admission Section, Administrative Office, Graduate School of Life Science and Systems Engineering | +81-(0)93-695-6006 |
● Office Hours
Mondays to Fridays : 8:30 a.m. – 5:15 p.m.
● Holidays
・Saturdays and Sundays
・National Holidays (Please check the Japanese calendar in advance)
・New Year Holidays (Dec. 29 - Jan. 3)
・Summer Holidays (Aug. 13 for 3 days excluding Saturday and Sunday)
